Last updated: OCTOBER 2026

To meet compliance requirements, the Privacy and Cookie Notice is also available in Polish. You can access the Polish version here.

Aby spełnić wymagania dotyczące zgodności, Polityka prywatności i plików cookie jest również dostępna w języku polskim. Do polskiej wersji możecie Państwo uzyskać dostęp tutaj.

 

Introduction

This Privacy Notice (“Privacy Notice”) describes how and for which purposes Regnology Group GmbH and/or its affiliated companies of the Regnology group of companies (“Regnology”, “we”, “us” or “ours”), acting as respective data controller and having access to Business-to-Business (B2B) commercial partners', customers’, suppliers’, partners’, visitors’, and other data subjects’ (“you”, “your”) Personal Data (“Personal Data”) process such Personal Data. A full list of our main offices can be found here.

Regnology considers the protection and the confidentiality of your Personal Data to be very important, supports the right to privacy and understands the importance of protecting Personal Data and complying with applicable data protection laws in the regions in which we operated.

This Privacy Notice applies when you interact with us through our website(s) (“Website”), related to our Regnology products, solutions, and applications (“Regnology Services”) as well as via social media channels, or when you engage with us in any other manner, unless this is governed by a separate agreement or required by applicable law. You can access this Privacy Notice at any time on our Website.

In the event of any conflict between the terms of this Privacy Notice and those incorporated into an agreement You have signed with Regnology for Regnology Services, including a Data Processing Agreement, the relevant privacy terms of the agreement shall take precedence.In the event of any conflict between the terms of this Privacy Notice and those incorporated into an agreement You have signed with Regnology for Regnology Services, including a Data Processing Agreement, the relevant privacy terms of the agreement shall take precedence.

Please note that Regnology’s products and services are intended for commercial B2B partners.

 

 

1.   What Personal Data we collect and why we use it

 

1.1 Categories of Personal Data

The following data categories might be collected and processed by Regnology:

  • Identification data, e.g. name, gender, date and place of birth, national identification, social security number, images (badges), moving images recorded by CCTV (when visiting monitored areas), User ID (use of business applications), passport data

  • Customer data e.g. Personal Data you upload into the Regnology Services; company-related information (e.g. industry, job title and role, department and function, company’s relationship history to Regnology); payment processing information, financial data for payment transactions, bank details; information necessary for securing the effective and user-related use of the Regnology Services; sending you useful information, including support and administrative messages, confirmations, invoices, technical notifications, updates and security alerts; photographs or video recordings

  • Addresses and business contact details, e.g. postal addresses, e-mail addresses, phone numbers, organizational data such as company/organization, department, function

  • Site registration details/user registering details e.g. username, password, IP-addresses or user-accounts for (guest-net), online services or used business applications, pages visited, and documents viewed (Website and app user journey information), data about the browser, device or application you used to access the Website

  • Due diligence and compliance information, e.g. nationality, citizenship, beneficial ownership information, shareholder information, ownership and control structure information, directorship information, politically exposed person (PEP) information, sanctions and watchlist screening information, information relating to criminal, regulatory, compliance or enforcement matters, and other information required to conduct customer, supplier, partner and third-party due diligence, onboarding, compliance reviews, risk assessments, sanctions screening, and ongoing monitoring activities

1.2 Purposes and Legal Basis

Regnology processes the Personal Data you provide to us to operate and run Regnology’s business.

We may use Personal Data for the following business purposes:

  • to communicate and respond to your requests
  • to provide products/services and engage in transactions with customers, suppliers and business partners, prospects
  • to create and administer a Regnology account and to deliver functionality on our Websites and for their technical and functional management
  • to manage the security and operation of our Website, facilities, assets, and networks and systems
  • implementation of hygiene and safety procedures at work, access control to location(s)
  • to comply with legal obligations and contractual obligations
  • to conduct third-party due diligence, compliance, and security screenings (KYC and KYS), including managing onboarding workflows, evaluating due diligence questionnaires (DDQs), assessing security and compliance risks, and conducting ongoing relationship monitoring
  • management of accident indemnity claims and other insurance claims and fiscal evaluation
  • bookkeeping management and the obligations related to it
  • compilation and processing of tax returns and the requirements related to it
  • exercise of the rights of the Controller in court and the management of litigation

We process your Personal Data only for the purposes described in this Privacy Notice, or as disclosed to you in connection with the Regnology Services and detailed in separate agreements. We only collect the minimum amount of Personal Data necessary to carry out the specific processing activity for which they were collected.

The below provides more details about the purposes of processing Personal Data and the legal basis we rely on:

Purposes of processing

Categories of Personal Data

Legal basis

improving our Websites and the Regnology Services

technical information you provide when using Regnology Sites and/or Services (e.g. browser footprint, technical subsections of the IP address etc.)

Art. 6 para. 1 lit. f GDPR (legitimate interest)

creating a user account

corporate business information (your name, address, email, telephone number, username and password, country, and language)

Art. 6 para. 1 lit. f GDPR (legitimate interest)

provision of Regnology Services

corporate business information (your name, email address, postal address), payment card details (if provided by you) and further account data and further business-related Personal Data you provide in order to use the Regnology Services 

Art. 6 para. 1 lit. b GDPR (performance of a contract)

customer support/feedback

corporate business information (your name, email address, postal address, phone number) payment card details (if provided by you) and further business-related Personal Data you provide in the communication to us 

Art. 6 para. 1 lit. f GDPR (legitimate interest)

newsletter

your name, surname and email address

Art. 6 para. 1 lit. a GDPR (consent) or in some cases for existing customers, we may base our processing on our legitimate interest according to Article 6 para. 1 lit. f GDPR

registration to a Regnology event/webinar

corporate business information (your name, email address, phone number), payment card details (if required), hotel, meal, and other travel preferences (if needed), recordings (image, photos, voice)

Art. 6 para. 1 lit. a GDPR (consent)

marketing of the Regnology Services

corporate business information (your name, surname, email address, postal address) company name and product preferences

Art. 6 para. 1 lit. a GDPR (consent)

web analytics and statistics to monitor; improve and protect our Sites and the Services; providing tailored ads and user experience including facilitating identification and authentication, understanding you and your preferences to enhance your experience and enjoyment using our websites and Regnology Services date and time of the request, name of the requested file, page visits, page from which the file was requested, access status (transfer file, file not found, etc.), web browser and operating system used, complete IP address of the requesting computer, transferred amount of data

Art. 6 para. 1 lit. a GDPR (consent)

any utilization of Personal Data corresponding to the interaction between the data subject and the controller

 

Art. 6 para. 1 lit. f GDPR (legitimate interest)

business development and lead generation

corporate business information (your name, surname, email address, phone number, job title and company name)

Art. 6 para. 1 lit. f of GDPR (legitimate interest)

record business communications (calls, video meetings, emails)

corporate business information (your name, surname, email address, phone number, job title and company name); audio and video recordings; transcripts of conversations; engagement metadata (e.g., talk ratios, response time); e-mail and calendar metadata, IP address and usage data

Art. 6 para. 1 lit. a GDPR (consent)

surveillance of office building and surrounding area to ensure the safety and security of our staff, visitors, and property

moving images recorded by the CCTV

Art. 6 para. 1 lit. f of GDPR (legitimate interest)

to conduct third-party due diligence, compliance, and security screenings (KYC and KYS) Corporate business information (name, business email address, business telephone number, company name, department, job title, role and responsibilities), identification information, nationality, professional information, communication records, shareholder information, beneficial ownership information, ownership and control structure information, directorship information, sanctions screening information, compliance-related information, governance information, operational responsibility information, and information obtained from publicly available sources

Art. 6 para. 1 lit. b GDPR (performance of a contract or steps prior to entering into a contract)

Art. 6 para. 1 lit. c GDPR (compliance with legal obligations)

Art. 6 para. 1 lit. f of GDPR (legitimate interest)

 

2.   How we collect your Personal Data

Regnology collects Personal Data from you directly or from third parties through various means, for example:

  • from cookies and similar tracking technologies
  • via our websites, order forms
  • form agreements
  • from customer support and helpdesk activities
  • from customer support activities
  • through provision of Regnology Services
  • at meetings, exhibitions, and events (both physical and digital)
  • through third-party compliance databases, risk screening platforms, and publicly available registers (such as trade or corporate registries)
  • through due diligence questionnaires, vendor assessments and other onboarding and business relationship management workflows
2.1 Personal Data collected via cookies

Please see our Cookie Notice in Appendix 1.

 

2.2 Personal Data collected via our websites

When you visit one of the Regnology websites, we may collect information automatically about those visits. In particular, your browser automatically sends us certain internet-related information, such as the Internet Protocol (IP) address of the computer you are using.

 

2.3 Personal Data collected from third parties

Personal Data about you may also be provided to Regnology from third party sources, who may not have a direct relationship with you (for example, data aggregators) or by third parties who collect information about you on behalf of Regnology such as when you download items from Regnology websites or view our marketing materials delivered by such third parties. We may also collect Personal Data from companies that distribute Regnology products. Companies with which Regnology may partner to market, resell, and distribute our Services also may supply us with Personal Data to help us fulfil orders and provide Services.

We may also collect your Personal Data from public sources or from data brokers that specialize in B2B information services to the extent the local regulations allow such collection. These data brokers collect data from publicly available sources or directly from individuals and make it available to Regnology for our legitimate business purposes. We use this data to support our business development, marketing, and customer relationship management activities.

 

2.4 Personal Data collected from customer support

We also collect information from customer support activities to better understand how visitors use the Regnology Websites, to identify problems with our servers, prepare aggregate demographic information and other information regarding the use of the Regnology Websites, and to improve the functions of the Regnology Websites.

 

3.5 Personal Data collected from the provision of Regnology Services

Regnology collects Personal Data to fulfil our contractual obligations towards our customers and their end users.

 

3.6 Personal Data collected from meetings/events etc.

Regnology may collect your Personal Data to facilitate your registration for, or participation in, our webinars, events, programs, marketing, and promotional activities.

 

3.   How we share your Personal Data

 

3.1 Who may receive your Personal Data?

We may disclose Personal Data to:

  • other companies within our Regnology group of companies,
  • business partners (including those who resell or distribute our Regnology Services),
  • government bodies and law enforcement agencies,
  • successors in title to our business and suppliers we engage to process Personal Data on our behalf,
  • service providers (e.g. Website, software, infrastructure and application providers, payment gateway providers, cloud hosting providers, third-party networks and Websites, database providers, backup and disaster recovery specialists, analytics and email providers, event/campaign management agencies, professional advisers, and other agents working on our behalf).
  • customers, suppliers, partners, auditors, certification bodies, and third-party assessors where necessary to support due diligence, compliance, information security, audit, certification, regulatory, or contractual requirements.

In these circumstances we will share your Personal Data for purposes such as our legitimate business purposes and to comply with legal obligations and contractual obligations.

To comply with legal reporting obligations and requirements, and to protect our rights or the rights of third parties, we may share and disclose Personal Data with third parties or bodies where such disclosure is required to satisfy applicable law or other legal or regulatory requirements (e.g. rights holders, consultants, courts and competent authorities).

If all or any part of our business is re-organized or sold to or there is a joint venture with another organization, we may need to provide your information to that organization. We may also be the recipient of the Personal Data when we acquire another organization or a part of their business or enter into a joint venture with them.

Where third parties are performing processing on our behalf, Regnology will require these organizations to adopt adequate technical and organizational security measures to protect Personal Data and to ensure the processing of Personal Data is only performed as instructed by Regnology and for no other purposes.

 

3.2 Personal Data Transfer

Personal Data may be processed outside the country of your residence by our affiliated companies, partners, service providers, and agents working on our behalf. The transfer to other countries shall occur in accordance with applicable data protection laws, which may include an adequacy decision or appropriate safeguards (such as the Standard Contractual Clauses approved by the relevant authorities) or relying on any approved alternative mechanism. 
Where required by applicable law, Regnology may conduct transfer risk assessments and implement supplementary contractual, technical, and organizational safeguards designed to provide an appropriate level of protection for Personal Data transferred internationally.

 

3.3 Third-party Websites

We may also transfer Personal Data to contractual partners who process data under their own responsibility and for their own purposes (e.g., LinkedIn or X, if you have given your consent).

Regnology websites may contain links to other Websites that are not owned or administered by Regnology. Please be aware that Regnology is not responsible for the privacy practices of such other third-party Websites. We encourage you to read the privacy statements of every Website you visit.

 

3.4 Third-party Services

Google Workspace

We operate the apps for Google Workspace, available on the Google Workspace Marketplace (the “Service”). We collect only impersonalized logs for the only purpose of maintaining and improving our Service to you. Logs only include information about the use of the Service, no Personal Data accessible with Google API is collected.

Our Service requests the following permissions to operate:

  • View and manage its own configuration data in your Google Drive: Required to store application data (such as settings, signatures, and presets) directly in user’s Google Drive instead of storing it on the Regnology side.
  • View and manage documents that this application has been installed in: This is a basic permission required to operate and to make modifications to the documents.
  • View and manage your Google documents: Required to export your documents to PDF format.
  • Display and run third-party web content in prompts and sidebars inside Google apps: Required to display the application's user interface.
  • Connect to an external service: Required to connect to the Google Drive API (v3) in order to load saved user files, such as presets and images.

For more information, please visit the Google privacy documents: https://policies.google.com/privacy?hl=en and https://support.google.com/googlecloud/answer/6056650?sjid=1501396010669645234-EU&hl=en#zippy.

 

3.5 Third-Party Platforms

We use a third-party platform to record, transcribe, and analyze business communications (such as calls , video meetings, and emails). This tool helps us improve our sales processes, customer engagement, training, and internal performance monitoring. The platform provider acts as data processor on our behalf and processes personal data in accordance with our instructions and applicable data protection laws. We obtain consent before recording or analyzing communications.
 

3.6 Social Media

LinkedIn: Use of LinkedIn social plug-ins

On our Website you will find plug-ins from the social network LinkedIn and LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA ("LinkedIn"). You can recognize the plug-ins of LinkedIn at the corresponding logo or the "Recommend" button.

When you visit our Website, the plug-in is used to establish a direct connection between your browser and the LinkedIn server. This gives LinkedIn the information that you visited our site with your IP address. If you click the LinkedIn button while you are logged into your LinkedIn account, you can link the content of our pages to your LinkedIn profile. This allows LinkedIn to map the visit of our pages to your user account. We would like to point out that we, as a provider of the pages, do not receive any knowledge of the content of the transmitted data as well as their use by LinkedIn. For more information, see the privacy statement from LinkedIn at LinkedIn Privacy Policy.

 

X: Use of X social plug-ins

On our Website you will find plug-ins from the social network X and X Corp, 1355 Market Street Suite 900, San Francisco, CA 94103, USA ("X"). You can recognize the plug-ins of X at the corresponding logo or the "Recommend" button.

When you visit our Website, the plug-in is used to establish a direct connection between your browser and the X server. This gives X the information that you visited our site with your IP address. If you click the X button while you are logged into your X account, you can link the content of our pages to your X profile. This allows X to map the visit of our pages to your user account. We would like to point out that we, as a provider of the pages, do not receive any knowledge of the content of the transmitted data as well as their use by X. For more information, see the privacy statement from X at X Privacy Policy.

 

YouTube: Use of YouTube social plug-ins

On our Website you will find plug-ins from the social network YouTube and YouTube LLC, Google LLC, D/B/A YouTube 901 Cherry Ave., San Bruno, CA 94066, USA ("YouTube"). You can recognize the plug-ins of YouTube at the corresponding logo or the "Recommend" button.

When you visit our Website, the plug-in is used to establish a direct connection between your browser and the YouTube server. This gives YouTube the information that you visited our site with your IP address. If you click the YouTube button while you are logged into your YouTube account, you can link the content of our pages to your YouTube profile. This allows YouTube to map the visit of our pages to your user account. We would like to point out that we, as a provider of the pages, do not receive any knowledge of the content of the transmitted data as well as their use by YouTube. For more information, see the privacy statement from YouTube at YouTube Privacy Controls & Settings - How YouTube Works.

 

3.7 Use of CCTV at Regnology

We operate CCTV systems in and around our premises to ensure the safety and security of our staff, visitors, and property, and to prevent and investigate incidents such as theft or vandalism. The legal basis for this processing is our legitimate interest in maintaining a secure environment.

CCTV cameras are located in clearly marked areas and do not record audio. Footage is retained for one (1) month, unless required for an ongoing investigation or legal obligation. Access to CCTV footage is restricted to authorized personnel and may be shared with law enforcement or other authorities where legally required.

You have the right to request access to any CCTV footage in which you appear, to request its erasure where applicable, and to object to the processing of your personal data under certain conditions. These rights are subject to limitations, particularly where the rights and freedoms of others may be affected or where the data is required for legal purposes.

 

4.   How we protect your Personal Data

We have implemented appropriate technical and organizational measures to protect your Personal Data from unauthorized access, accidental loss, disclosure, destruction and ensure a level of security appropriate to the risk, as required by the applicable data protection law.

We have specialized and dedicated security teams which review and improve our security measures to protect your Personal Data from unauthorized access, accidental loss, disclosure, or destruction. Particularly in the areas of data protection and information security, guidelines have been introduced to ensure that rules are observed across countries and locations. All relevant policies are updated on a regular basis.

All Regnology employees are subject to confidentiality agreements and undergo annual training on the proper handling of Personal Data.

 

6.   How we store your Personal Data

Regnology stores Personal Data for as long as necessary, unless there is an overriding legal basis. As a rule, Personal Data is kept for the duration of the respective contractual relationship, including a possible statutory retention period. Personal Data that is no longer necessary is deleted securely in line with Regnology’s storage and deletion processes and policies. 

Our policies cover aspects related to the retention and deletion of all types of Personal Data which Regnology may need to process to effectively conduct its business activities.

Notwithstanding the other provisions of this section, we may retain your Personal Data where such retention is necessary for compliance with a legal obligation to which we are subject, or to protect your vital interests or the vital interests of another natural person.

CCTV footage is retained for a period of one (1) month, unless extended due to an ongoing investigation or a legal obligation.

Retention periods are determined based on:

  • the nature and sensitivity of Personal Data;
  • the purposes for which the Personal Data was collected;
  • applicable contractual obligations;
  • legal and regulatory requirements;
  • applicable limitation periods;
  • business continuity and security requirements.

 

6.    Your privacy rights

All data subjects have specific individual rights as per the applicable data privacy laws.

On a case-by-case basis, you have the following rights in relation to your Personal Data processed by Regnology:

  • the right to be informed about how your Personal Data is collected and used
  • the right to request access to a copy of any Personal Data that we hold about you
  • the right to rectify Personal Data we may hold which is identified as incorrect or misleading
  • the right to erasure of any Personal Data; also known as ‘the right to be forgotten’
  • the right to restrict further Processing of your Personal Data 
  • the right to Data portability where technology allows us to send Personal Data onto a new controller
  • the right to object to the Processing or certain Processing activities
  • rights in relation to automated decision-making including profiling

These rights and the conditions for exercising and processing them (including response times) may vary depending on the jurisdiction in which you reside.

If your Personal Data has been submitted to us by or on behalf of a customer of Regnology Services who is the controller of that Personal Data and we are the data processor, you will need to contact the data controller directly if you wish to exercise any rights you may have under applicable data protection laws. If you make your request to us, we will need the name of the customer who submitted your data to us, and we will refer it on to them.

 

7.   Artificial intelligence

Whenever Regnology intends to use Artificial Intelligence (“AI”), both in software development and in general, Regnology establishes principles for a legally compliant and ethical use of AI in accordance with EU legislation and national laws.

Dedicated AI policies and procedures outline the basic rules and guidelines, roles, and responsibilities for secure usage of AI, software product development based on AI, and usage of AI by Regnology employees.

Regnology does not use Personal Data to make decisions based solely on automated processing, including profiling, that produce legal effects concerning individuals or similarly significant effects on individuals, unless otherwise permitted by applicable law and subject to appropriate safeguards.
Where AI or AI-assisted technologies are used in connection with the processing of Personal Data, Regnology maintains appropriate human oversight and implements such technologies in accordance with applicable legal, regulatory, ethical, information security, and governance requirements.
Whenever Regnology intends to use Artificial Intelligence (“AI”), both in software development and in general, Regnology establishes principles for legally compliant and ethical use of AI in accordance with applicable laws and regulations.

 

If you have questions regarding this Privacy Notice or our privacy practices:

a. please contact Regnology Compliance and Data Protection Department at: compliance@regnology.net

b. and/or our Data Protection Officer at:

Data Business Services
DPO Robert Niedermeier
28-32 Pembroke Upper Street
Dublin DO2EK8
Ireland

To exercise your privacy rights, please email us at: datasubject-request@regnology.net. 

You also have the right to file a complaint with the competent data protection authority:

Data Protection Commission
21 Fitzwilliam Square south
Dublin 2
D02 rd28
Ireland

 

8. Changes to this Privacy Notice

We reserve the right to amend this Privacy Notice at any time without advance notice to address future developments of Regnology, our websites or changes in industry or legal requirements. We will post the revised Privacy Notice on our website. You can determine when the Privacy Notice was revised by referring to the "Last Updated" date on the top of this Privacy Notice. Any changes will become effective upon the posting of the revised Privacy Notice on the website. By continuing to use the website following such changes, you will be deemed to have agreed to such changes.

 

9.  Applicable privacy laws (EU/EEA, Switzerland, UK, US)

Regnology is subject to the Regulation (EU) 2016/679 (General Data Protection Regulation) that applies in all Member States of the European Union as well as in the European Economic Area and for all companies that want to be active in the European Market.

In other countries different Data Protection Laws may apply, e.g. United Kingdom (Data Protection Act 2018), Switzerland (Federal Act on Data Protection - FADP), the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (CCPA or California Consumer Privacy Act /CPRA or California Privacy Rights Act) and applicable sectorial federal and state laws of the United States of America.

For California residents, additional disclosures regarding the collection, use, disclosure, retention, sharing, and privacy rights relating to Personal Information are provided in Section 12 (California Privacy Notice Addendum).

 

10.  California Privacy Notice Addendum

10.1 Scope and Applicability

In certain jurisdictions, additional Data Protection Laws may apply, including the United Kingdom’s Data Protection Act 2018, Switzerland’s Federal Act on Data Protection - FADP, the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (CCPA or California Consumer Privacy Act /CPRA or California Privacy Rights Act), and other applicable federal, state, and sectoral laws of the United States of America.
This California Privacy Notice Addendum is provided pursuant to the CCPA, and describes how Regnology collects, uses, discloses, retains, and shares Personal Information (“Personal Information”) as defined under the CCPA, whether collected online or offline, relating to California residents. This includes business-to-business contact information and employment-related information to the extent such information is covered by the CCPA. Employment and recruiting data may include, where relevant and permitted by law, application materials, employment history, references, background check and right-to-work information, payroll and benefits information, security and access information, communications, workplace and performance records, and legally required equal-opportunity information.

This California Privacy Notice Addendum does not apply to information exempt from the CCPA, including publicly available information, identified information, aggregated information, or other information excluded under applicable law.
Where Regnology maintains or uses deidentified information, Regnology commits to maintaining and using such information in deidentified form and will not attempt to reidentify such information except as permitted by applicable law.


10.1.1 Categories of Personal Information We Collect

The categories of Personal Information that Regnology may collect include: 

  • Identifiers, such as name, email address, postal address, telephone number, online identifiers, username, account credentials, IP address, and similar identifiers;
  • customer records, including account information, communications records, customer support interactions, payment and billing information, transaction information, and information provided while using Regnology products and services;
  • commercial information, including records relating to products, services, subscriptions, registrations, event participation, and customer interactions;
  • professional or employment-related information, including company name, business contact details, job title, department, professional qualifications, and employer-related information;
  • geolocation data, including approximate location information derived from IP addresses or devices;
  • inferences drawn from Personal Information to support customer relationship management, business development, analytics, service improvement, and marketing effectiveness activities.
  • Depending on the circumstances, certain categories of Personal Information described above may be considered Sensitive Personal Information under California law.
10.1.2 Sources of Personal Information

We may collect Personal Information from the following categories of sources:

  • directly from you;
  • through your interactions with our websites, products, services, applications, webinars, and events;
  • customers or business partners where relevant; suppliers, licensors, distributors, and business partners;
  • affiliates within the Regnology Group;
  • candidates, employees, and other personnel; recruiters; references; background-check providers; publicly available sources;
  • third-party business information providers or data brokers permitted by law;
  • social media platforms;
  • cookies and similar technologies;
  • service providers acting on our behalf.

The sources from which we collect Personal Information depend on the individual’s relationship with us and the processing activity. 


10.1.3  How We Use Personal Information

We collect, use, disclose, and retain Personal Information for the following business and commercial purposes:

  • Providing, administering, maintaining, and supporting products and services;
  • Managing customer, supplier, and business partner relationships;
  • Account administration and authentication;
  • Customer support and communications;
  • Recruiting, candidate assessment, hiring, onboarding, workforce administration, payroll and benefits administration, security, compliance, equal-opportunity obligations, legal obligations, and business operations:
  • Administration of events, conferences, webinars, and other programs;
  • Analytics, reporting, research, and service improvements;
  • Security monitoring, fraud prevention, access control, and incident management;
  • Recording and analyzing business communications where appropriate and legally permitted;
  • Compliance with legal, regulatory, contractual, tax, accounting, audit, and reporting obligations;
  • Protection and enforcement of Regnology’s rights, property, personnel, systems, and legitimate business interests; Corporate transactions, including mergers, acquisitions, financing transactions, reorganizations, or transfers of assets;
  • Any other purpose disclosed at the time of collection or otherwise permitted by law.
10.2 Sensitive Personal Information

Regnology does not use or disclose Sensitive Personal Information for purposes that would require offering an additional right to limit the use and disclosure of Sensitive Personal Information under the CCPA, except where required by applicable law.
Regnology may collect Sensitive Personal Information only where relevant to the employment, recruiting, security, compliance, legal, benefits, or business purposes described in this Privacy Notice and as permitted by applicable law. Regnology does not use or disclose Sensitive Personal Information for purposes that require it to provide a right to limit the use and disclosure of Sensitive Personal Information under the CCPA, unless its actual practices change. This statement will be updated if Regnology uses or discloses Sensitive Personal Information beyond the purposes necessary to perform services, provide goods reasonably expected by the average consumer, ensure security and integrity, prevent fraud, resist malicious or illegal actions, or satisfy other purposes permitted by the CCPA.


10.3 Disclosure of Personal Information

Regnology may disclose Personal Information for business purposes to the following categories of recipients:

  • Service providers and contractors;
  • Business partners acting on our behalf or in connection with products and services;
  • Professional advisers, including auditors, legal advisers, and consultants;
  • Affiliates and group companies;
  • Recruiting, human resources, payroll, benefits, background-check, technology, software, cloud-hosting, infrastructure, and communications providers;
  • Regulatory authorities, courts, governmental bodies, and law enforcement agencies where required by law;

The recipients and categories of Personal Information disclosed vary according to the processing activity. Service providers and contractors are contractually restricted to using Personal Information only for permitted business purposes.


10.4 Sale and Sharing of Personal Information

Based on Regnology’s current practices and subject to ongoing factual verification, Regnology does not knowingly sell Personal Information or share Personal Information for cross-context behavioral advertising purposes, as those terms are defined under the CCPA, except where a particular website, advertising, analytics, social-media, or other technology integration constitutes a sale or sharing under applicable law. California consumers may opt out through the applicable “Do Not Sell or Share My Personal Information” mechanism or a privacy preference signal, where required by applicable law. Cookie choices alone may not cover all opt-out rights. Where no such integration exists, the applicable mechanism must nevertheless be made available where legally required and tested before publication
California consumers may exercise applicable opt-out rights through the privacy preference mechanism displayed on the relevant website and, where legally required, through a clearly labelled “Do Not Sell or Share My Personal Information” link or equivalent control. Regnology honors legally valid Global Privacy Control or other recognized opt-out preference signals where required by applicable law. The operational mechanism is aligned with the actual tags, advertising, analytics, social-media, and data-broker integrations used on the relevant website; browser settings alone may not constitute a complete CCPA opt-out mechanism.
Regnology does not knowingly sell or share Personal Information relating to individuals under sixteen (16) years of age.


10.5 Retention of Personal Information

Regnology retains each category of Personal Information only for as long as reasonably necessary and proportionate to fulfil the disclosed purposes for which it was collected, including recruiting and employment administration; security, legal and regulatory compliance, accounting, audit, contract administration, dispute resolution, legal claims and applicable limitation periods. Retention periods vary by category of Personal Information, relationship and purpose and must be determined in the applicable retention schedule. Regnology does not retain Personal Information longer than reasonably necessary and proportionate to the disclosed purposes.


10.6 California Privacy Rights

Subject to applicable legal limitations and exceptions, California residents, including California applicants, employees, former employees, independent contractors, and other personnel, where applicable, may have the following rights:

  • Right to Know and Access Personal Information;
  • Right to Correct inaccurate Personal Information;
  • Right to Delete Personal Information;
  • Right to Obtain information regarding categories of Personal Information collected, disclosed, sold, or shared;
  • Right to Non-Discrimination for exercising privacy rights;
  • Right to Opt-Out of the sale of personal information and the sharing of personal information for cross-context behavioral advertising;
  • Right to Limit the Use and Disclosure of Sensitive Personal Information, where applicable.

 

10.7 How to Exercise Your California Privacy Rights

California residents; including California job applicants and personnel, where applicable, may submit a privacy rights request by contacting Regnology at datasubject-request@regnology.net.
Regnology may take reasonable steps to verify the identity of the requester before responding. Authorized agents may also submit requests on behalf of California residents, in which case Regnology may require proof of authorization and separately verify the identity of the consumer. Regnology will not discriminate against any individual for exercising their privacy rights under the CCPA/CPRA.

 

 

Appendix 1 - Cookie Notice

 

Cookie list

A cookie is a small piece of data (text file) that a Website – when visited by a user – asks your browser to store on your device to remember information about you, such as your language preference or login information. Those cookies are set by us and called first-party cookies. We also use third-party cookies – which are cookies from a domain different than the domain of the Website you are visiting – for our advertising and marketing efforts.

For California residents, certain cookies, analytics technologies, social media plug-ins, and similar technologies described in this Privacy Notice may result in the collection and processing of Personal Information. Regnology does not sell Personal Information and does not share Personal Information for cross-context behavioral advertising purposes as defined under the California Consumer Privacy Act, as amended by the California Privacy Rights Act.

More specifically, we use cookies and other tracking technologies for the following purposes:

 

System cookies

These cookies are necessary for the Website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Cookie subgroup

Cookies

Cookies used

solutions.regnology.net

__cfruid, __cf_bm

First Party

regnology.net OptanonAlertBoxClosed, OptanonConsent

First Party

www.regnology.net

PHPSESSID

First Party

 

Performance cookies

These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site and will not be able to monitor its performance.

Cookie subgroup

Cookies Cookies used
www.regnology.net _hjIncludedInPageviewSample, _hjIncludedInSessionSample First Party
Regnology.net

_ga, _hssc, _gid, _gclxxxx, _hssrc, _hstc, _gat_UA-

Third Party
js.hs-banner.com

_hssc, _hstc, _hssrc, hubspotutk

Third Party
script.hotjar.com

_hjIncludedInPageviewSample, _hjIncludedInSessionSample

Third Party
js.hs-analytics.net

_hstc, _hssc, hubspotutk, _hssrc

Third Party

www.fedreporter.net

_ga, _ga_QBFLJ4C1K3 Third Party

 

Functional cookies

These cookies enable the website to provide enhanced functionality and personalization. They may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies, then some or all of these services may not function properly.

Cookie subgroup

Cookies

Cookies used

regnology.net

hubspotutk

Third Party

 

Targeting cookies

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly Personal Data but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.

Cookie subgroup

Cookies

Cookies used

linkedin.com

bcookie, li_gc, UserMatchHistory, li_sugr, lang, AnalyticsSyncHistory, lidc

Third Party

www.google.com

_GRECAPTCHA

Third Party

hubspot.com

__cf_bm

Third Party

ads.linkedin.com

lang

Third Party

www.linkedin.com

bscookie

Third Party

You can set your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for certain cases or generally, and activate the automatic deletion of cookies when closing the browser. The cookie settings can be managed for the respective browser under the following links.

Media

Link to their privacy statement (EN)

Link to their privacy statement (DE)

Link to their privacy statement (FR)

Google Chrome

https://support.google.com/chrome/answer/95647?hl=de&hlrm=en

https://support.google.com/chrome/answer/95647?hl=de&hlrm=en

Supprimer, autoriser et gérer les cookies dans Chrome - Ordinateur - Aide Google Chrome

Mozilla Firefox

Enhanced Tracking Protection in Firefox for desktop | Firefox Help Verbesserter Schutz vor Aktivitätenverfolgung in Firefox für Desktop | Hilfe zu Firefox Effacer les cookies et les données de site dans Firefox | Assistance de Firefox

Internet Explorer

http://windows.microsoft.com/de-DE/windows-vista/Block-or-allow-cookies

http://windows.microsoft.com/de-DE/windows-vista/Block-or-allow-cookies

Gérer les cookies dans Microsoft Edge : afficher, autoriser, bloquer, supprimer et utiliser - Support Microsoft

Safari

https://support.apple.com/en-gb/guide/safari/sfri11471/mac

https://support.apple.com/de-de/guide/safari/sfri11471/mac

Effacer les cookies dans Safari sur Mac - Assistance Apple (FR)

Opera

https://help.opera.com/en/latest/

https://help.opera.com/de/latest/ https://www.opera.com/fr/help?msockid=0982dc77de28679400adcbfedfa166d6

This Website uses HubSpot for marketing activities. HubSpot Inc. is a software company in the USA (https://www.hubspot.com, 25 First Street, 2nd Floor, Cambridge, MA 02141, USA) We use this integrated software solution for our own marketing, lead generation and customer service purposes. These include email marketing, which controls the sending of newsletters and automated mailings, social media publishing and reporting, contact management such as user segmentation and CRM, landing pages and contact forms. HubSpot uses cookies, which are small text files that are stored locally in the cache of your web browser on your device and allow us to analyze your use of the site. The information collected (e.g., IP address, geographic location, browser type, length of visit and pages viewed) is analyzed by HubSpot on our behalf so that we can generate reports about the visit and the pages visited. Information collected by HubSpot and the content of our Websites www.regnology.net, www.regtech-convention.com/en and www.fedreporter.net is stored on servers of HubSpot's service providers. If you have given your consent (Art. 6 (1) lit. a GDPR), the processing on these Website is for the purpose of the Website analysis.

HubSpot's tracking code sets a number of tracking cookies when a visitor lands on our Website. These cookies have different lifetimes. Some may remain valid for up to two (2) years while others expire at the end of the session.

You can permanently object to the collection of data by HubSpot and the setting of cookies by preventing the storage of cookies through your browser settings. For more information about how HubSpot works, please refer to HubSpot's Product Privacy Policy, available at https://legal.hubspot.com/product-privacy-policy

Furthermore, when browsing the Regnology Website you may get access to embedded media and other external sources which may store cookies. As cookies from externally embedded media may be used or modified without Regnology’s knowledge or consent, you are invited to consult the following links for further information.

Media Link to their privacy statement (EN) Link to their privacy statement (DE) Link to their privacy statement (FR)
X https://x.com/en/privacy Datenschutz (x.com) Confidentialité (x.com)
YouTube  

Contact us