What you'll do
As an Office Manager at Regnology, you will play a key role in ensuring the smooth and efficient daily operations of our office. You will be the central point of contact for all office-related activities, including facilities management, vendor coordination, office supplies procurement, and supporting both internal teams and external visitors. The role requires a proactive and hands-on approach, excellent organizational skills, and the ability to manage multiple responsibilities while maintaining a high level of service.
- Overseeing daily office operations: mail handling, visitor reception, meeting room setup, and vendor coordination (cleaning, repairs, utilities).
- Managing office supplies and IT equipment inventories (laptops, peripherals).
- Acting as primary contact for office-related matters with landlords, suppliers, and internal teams.
- Processing invoices and handling phone/email support requests, particularly during peak periods (e.g., tax season).
- Organizing local office events, internal catering, and supporting administrative tasks for various departments.
- Ensuring compliance with health & safety protocols, managing recycling initiatives, and monitoring office efficiencies.
- Coordinating onboarding/offboarding logistics (access badges, IT equipment) and managing subscriptions.
- Tracking office usage and utility metrics (CO2 reporting) on a quarterly basis.
This is a part-time position requiring 4 hours of work per day, 4 days per week.
Why we should decide on you
- 3-5 years of experience in office management, facilities coordination, or similar administrative roles.
- Strong organizational and multitasking skills, with a proactive and hands-on attitude.
- Experience coordinating vendors and service providers.
- High level of service orientation with excellent communication and interpersonal skills.
- Comfortable managing a variety of tasks, from daily office operations to supporting broader company initiatives.
- Familiarity with basic IT inventory management processes.
- Knowledge of office compliance and health & safety standards.
- Fluent in English and French; proficiency in additional languages is a plus.
- A self-starter who thrives in a dynamic and fast-paced environment, always looking for ways to improve processes and office efficiency.
- Located in Paris area, with availability for on-site work and occasional coordination with other sites in France.
Why you should decide on us
- Let’s grow together, join our market leading SaaS company – our agile character and culture of innovation enables you to design our future.
- We provide you with the opportunity to take on responsibility and participate in international projects.
- In addition to our buddy-program, we offer numerous individual and wide-ranging training opportunities during which you can explore technical and functional areas.
- Our internal mobility initiative encourages colleagues to transfer cross functionally to gain experience and promotes knowledge sharing.
- We are proud of our positive working atmosphere characterized by a supportive team across different locations and countries and transparent communication across all levels.
- Together we're better - meet your colleagues at our numerous team events.
Your privacy is important to us:
Recognizing the benefits of working in diverse teams, we are committed to equal employment opportunities regardless of gender, age, nationality, ethnic or social origin, disability, and sexual identity.
Are you interested? Apply now!
https://www.regnology.net
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About us
Regnology is a leading international provider of innovative regulatory, risk, and supervisory technology solutions (RegTech, RiskTech, and SupTech), of AEOI and tax reporting products, as well as of services along the Regulatory Value Chain for financial services. Regnology has been a partner for banks and regulators for 25 years. Until the end of 2020, the company was part of BearingPoint group and operated under the name BearingPoint RegTech. Since the sale of the RegTech business to private equity firm Nordic Capital, the company has been independent. In June 2021, the company joined forces with Vizor Software and recently changed its name to Regnology. In total, Regnology serves more than 7,000 financial services firms with reporting solutions. At the same time, the company enables more than 50 regulators and tax authorities on five continents to collect data from 34,000 firms in 60 countries. Regnology has a total workforce of over 770 employees at 17 office locations in 12 countries.
Any questions? Feel free to get in touch:
recruiting@regnology.net
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FR