Office Manager

What you'll do

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. This is a part time position, working 20 hours per week.

Responsibilities

· Serve as the point person for office manager duties including maintenance, mailing,
supplies, equipment, bills, errands
· Purchase of items locally
· Organize the office layout and order stationery and equipment.
· Maintain the office condition and arrange necessary repairs.
· Partner with HR to update and maintain office policies, as necessary.
· Organize office operations and procedures.
· Coordinate with IT department on all office equipment.
· Ensure that all items are invoiced and paid on time.
· Manage contract with office vendors, service providers and office lease.
· Manage office budget, ensure accurate and timely reporting.
· Provide general support to visitors.
· Assist in the onboarding process for new hires.
· Address employees’ queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements, Visa applications)
· Liaise with facility management vendors, including cleaning, catering and security services.
· Plan in-house or off-site activities, like parties, celebrations, and conferences.

Why we should decide on you

· Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
· Knowledge of Office Administrator responsibilities, systems, and procedures
· Proficiency in MS Office (MS Excel and MS Outlook, in particular)
· Hands on experience with office machines (e.g. fax machines and printers)
· Familiarity with email scheduling tools,
· Excellent time management skills and ability to multi-task and prioritize work.
· Attention to detail and problem-solving skills.
· Excellent written and verbal communication skills
· Strong organizational and planning skills in a fast-paced environment
· A creative mind with an ability to suggest improvements.
· High School degree.
· Fluency in both French and English

Why you should decide on us

· Let’s grow together, join a market leading SaaS company – our agile character and culture of innovation enables you to design our future.
· We provide you with the opportunity to take on responsibility and participate in international projects.
· In addition to our buddy-program, we offer numerous individual and wide-ranging training opportunities during which you can explore technical and functional areas.
· Our internal mobility initiative encourages colleagues to transfer cross functionally to gain experience and promotes knowledge sharing.
· We are proud of our positive working atmosphere characterized by a supportive team across different locations and countries and transparent communication across all levels.
· Together we're better - meet your colleagues at our numerous team events.
To get a first impression, we only need your CV and look forward to meeting you in a (personal/virtual) interview!
Recognizing the benefits of working in diverse teams, we are committed to equal employment opportunities regardless of gender, age, nationality, ethnic or social origin, disability, and sexual identity.

Are you interested? Apply now! https://www.regnology.net
Role ID-HR_2025_07

Qui sommes-nous ?

Regnology est un chef de file technologique qui s’est fixé pour mission d'apporter la sécurité et la stabilité aux marchés financiers. Avec un focus exclusif sur le reporting réglementaire et plus de 34 000 institutions financières, 60 régulateurs, organisations internationales et autorités fiscales qui s'appuient sur nos solutions, nous nous positionnons de manière unique pour apporter une meilleure qualité de données, une plus grande efficience et de réduction des coûts pour tous les acteurs du marché. Avec plus 850 employés répartis dans 15 pays et un modèle unifié d'acquisition de données, nos clients peuvent rapidement extraire de la valeur de nos solutions et rester aisément en conformité avec les évolutions réglementaires. Regnology a été créé en 2021 lorsque BearingPoint RegTech, une ancienne unité commerciale de BearingPoint Group, a uni ses forces à celles de Vizor Software, un leader mondial des technologies de réglementation et de supervision.